Tips for the Organization of an Online Board Meeting

The management of a virtual board meeting can be crucial to the success of meetings, board participation and the quality of minutes. These tips will help you organize your next virtual board meeting and prepare for an efficient and productive session:

Create an agenda that is reflective of the goals of the meeting, like whether you intend to inform, solicit information, or come to the decision. This will help guide the discussion dailyboardroom.org/board-of-directors-software-comparison-common-mistakes/ and assist your chairperson with controlling the pace of discussion. Also, make sure to include a maximum speaking time for each topic and speaker to keep the conversation moving and prevent the discussion from getting sidetracked.

The meeting should be scheduled at a time that will work for everyone. This will enable them to participate more easily in the meeting and also ensure that the quorum that is essential for democracy and voting is present. It is also important to take into account the time zones of the attendees and provide the tools they need to have a productive discussion.

Find a staff member to serve as a keeper of time to oversee the duration of each discussion and ensure the time slots are maintained. This will increase board member accountability and increase productivity. It’s an ideal idea for directors and board members to dress in business attire to keep away from distracting lighting and clothing which can cause problems when filming.

Encourage or even require all attendees to use video during meetings to increase the level of engagement. This will also allow them to gauge the body language of their co-workers. This can also aid in establishing trust and creating the spirit of collaboration.